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Payment reminders
Automated payment reminders that get invoices paid
Terminovo sends your clients automated payment reminders by email and SMS, before and after the due date. Every message carries a link to pay by BLIK, card or bank transfer, and once a client pays through it, the reminders stop on their own.
Creating an account is free, no card needed. Reminders run on paid plans from PLN 49/mo, and new accounts get a 14-day Professional trial.
app.terminovo.pl
SMS to your client
Hi! Invoice FV/042 (850 PLN) was due 3 days ago — payment link below 😊
Pay now with BLIK
✓ Paid 850 zł · 09:04
How automated payment reminders work
- 1
Add your invoices once
Issue invoices in Terminovo, import them from KSeF in one click, or upload a CSV or Excel file. From then on, the system watches every due date.
- 2
The schedule runs itself
By default, the first reminder goes out the day before the due date, then on days 1, 3 and 7 after it. On the Professional plan, a formal payment demand follows on day 14 and a BIG warning on day 30. The tone builds gradually, from friendly to firm to formal. You can change the schedule.
- 3
A payment link in every message
Clients pay by BLIK, card or bank transfer in 30 seconds — no login, no copying account numbers.
- 4
Payment closes the loop
When a client pays through the link, the invoice is marked as paid and no further reminders go out. No checking bank statements.
Sample reminders
Here is what your clients might receive at each stage. You can edit every message.
Hi! Quick reminder: invoice FV/042 for PLN 850 is due tomorrow. Pay by BLIK using the link below.
Payment reminder — invoice FV/042
Hello, this is a friendly reminder that invoice FV/042 for PLN 850 was due 3 days ago. If the payment is already on its way, please disregard this message. You can also pay right away using the link below.
Invoice FV/042 is now 7 days overdue. Please settle it today — you can pay in one click using the link below.
Prefer to send reminders yourself? Use our 13 ready-to-use email and SMS reminder templates.
Chasing payments by hand vs. on autopilot
By hand
- Every few days you go through your invoices to see which are overdue
- You write each reminder from scratch and agonise over the tone
- Reminders go out when you find the time — often late, sometimes never
- Clients have to hunt for your account number and the amount
- You match payments against bank statements to see who still needs a nudge
Automated with Terminovo
- The system tracks every due date
- Ready-made templates for each stage, adjusted to how you write
- Reminders follow a schedule, before and after the due date
- A BLIK, card or bank transfer link in every message
- Paying through the link updates the invoice and stops the reminders
Channels and tone
Reminders should sound like you, not like a debt collector.
Email and SMS
Reminders go out by email and SMS, each with the invoice number and a payment link.
Under your brand
Messages go out under your company name, so clients hear from their supplier, not an outside agency.
Quiet nights, optional weekends
No reminders go out at night, and one switch moves weekend sends to Monday.
Editable wording
You get a ready-made template for each stage and can edit it freely. Pause or exclude any client at any time.
A tone that builds gradually
Friendly before the due date, firm after it, formal if there is no response. You can switch each stage on or off.
Formal payment demand
On the Professional plan, the sequence ends with a formal payment demand, drafted for you and ready to send.
Who automated reminders are for
Freelancers
No more asking clients whether your invoice arrived. The reminder goes out on its own while you get on with the work.
Terminovo for freelancersSmall businesses
Dozens of invoices a month and nobody with time to chase them. The system does it for the whole team.
Terminovo for small businessesAccounting firms
You invoice the same clients every month. Reminders keep them paying on time, with no phone calls from you.
Terminovo for accounting firmsTransport companies
Long payment terms and many clients. Every freight invoice gets its own reminder sequence.
Reminders for transport companiesWhat automated reminders cost
Your account and KSeF invoicing start free, but client reminders only run on paid plans — from PLN 49 a month. The Free and Invoices Only plans don't send reminders.
Starter
PLN 49 net/mo
15 active invoices a month
Email and SMS reminders with a payment link
Professional
PLN 119 net/mo
75 active invoices a month
Plus a reminder 3 days before the due date and a formal payment demand
Business
PLN 499 net/mo
Unlimited invoices
Waitlist
An active invoice is one issued or covered by reminders in a given month, however many messages go out for it. Unlimited clients on every plan.
See full pricingPayment reminders: frequently asked questions
Are automated reminders polite, and do they go out under my brand?
Yes. Reminders go out under your company name, and the tone builds gradually: the first message is friendly, and later ones only get firmer if the client doesn't respond. You can adapt the wording of every stage to your own style. Messages never go out at night, and you can turn off weekend sending.
What if the client has already paid?
If the client pays through the link in a reminder, Terminovo marks the invoice as paid straight away and sends nothing further. If they paid some other way, you can pause reminders for that invoice or that client at any time.
Do reminders go out by SMS too?
Yes. Terminovo sends reminders by email and SMS, depending on the stage and your settings. You pay for active invoices, not per message.
How much do automated payment reminders cost?
Reminders are available on paid plans: Starter (15 active invoices a month, PLN 49/mo), Professional (75 invoices, PLN 119/mo) and Business (unlimited, PLN 499/mo, waitlist). The Free plan and the Invoices Only plan (PLN 29/mo) cover KSeF invoicing but don't send reminders. Prices are net, and every plan includes unlimited clients.
Can I edit what the reminders say?
Yes. Each stage comes with a ready-made template you can edit freely. You can also change the schedule, switch off individual stages, or exclude a specific client from automated reminders.
Does it work with KSeF invoices?
Yes. Invoices you issue in Terminovo go to KSeF, and ones issued in other software can be imported from KSeF in one click. Each reminder includes the invoice number, so the client knows exactly which payment it refers to. You can also upload invoices from a CSV or Excel file.
When does the first reminder go out?
By default, the day before the due date, so the client can still pay on time. If the invoice remains unpaid, reminders follow on days 1, 3 and 7 after the due date. You can change the schedule, and on the Professional plan add a reminder 3 days before the due date, plus a formal payment demand on day 14 and a BIG warning on day 30.
Let your reminders send themselves
Add your invoices, set the schedule once and get back to work. Terminovo reminds your clients to pay, so you don't have to.
Creating an account is free, no card needed. Reminders run on paid plans from PLN 49/mo, and new accounts get a 14-day Professional trial.