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How Terminovo Works
Connect your invoices once. The system sends tactful reminders with a payment link in every message — automatically, on your schedule, without a single phone call from you.
Start for free1Step 1
Connect Your Invoices — Once
Issue invoices directly in Terminovo or import your existing KSeF invoices. You can also upload a CSV or Excel file. Every open invoice is tracked from that point — no manual monitoring required.
Built-in invoicing
Issue KSeF-compliant invoices directly in Terminovo. Clients, invoices, and payment recovery all in one place — no separate tool required.
Import from KSeF or upload a file
Already issuing KSeF invoices elsewhere? Sync them into Terminovo directly from the KSeF platform, or upload your invoice list as a CSV or Excel file. The system reads your data automatically.
Automatic synchronisation
New invoices sync automatically. Payment status updates in real time as clients pay — no manual reconciliation needed.
2Step 2
The System Reminds — Tactfully, With a Payment Link
Every reminder — email and SMS — contains a direct payment link. Clients pay via BLIK, card, or bank transfer without logging in or looking up account numbers. The system handles timing, tone, and escalation. You stay out of it.
Escalating tone: Friendly → Firm → Formal
Each message adapts to how overdue the invoice is. Polite before the due date, calm but direct after, formal notice if the client goes quiet. You configure the schedule once.
Payment link in every message — BLIK, card, or transfer
Every email and SMS includes a direct payment link. Client taps, enters their BLIK code, done. Payment lands in 30 seconds — no account numbers to copy, no login required.
Quiet hours and weekends respected
Reminders never go out late at night or on Sundays. The system protects your professional image while keeping the pressure consistent.
3Step 3
Full Automation, or One Click — You Decide
By default, the system runs entirely on its own: reminders go out on schedule, invoice status updates after payment, and nothing needs your attention. If you prefer to review before sending, switch to preview mode.
Full automation mode
Set your reminder schedule once and step away. The system monitors every invoice, sends reminders at the right time, and escalates automatically. You only get involved if you choose to.
Manual review — your call
Prefer to check before anything goes out? Preview all scheduled messages in one view and approve them with a single click. Control without losing time.
Invoice status updates automatically
Once a client pays, the invoice is marked as settled instantly. No need to cross-reference your bank statement — the system knows who paid and when.
4Step 4
See Exactly Who Paid — and What Changed
Track amount recovered, message open rates, and how your average payment delay has dropped since enabling reminders. A full picture of every invoice on one screen — without making a single phone call.
Recovery metrics: amount recovered and open rates
See how much revenue has come back in since you turned on reminders, and what percentage of clients are opening your messages. Clear numbers, no guesswork.
Average payment delay tracking
Watch your average days-to-payment drop over time. The dashboard compares your baseline against current performance so you can see the difference automation is making.
Free plan to start
Start free with KSeF e-invoicing and overdue tracking. Upgrade to Starter, Professional, or Business when you are ready to activate automated client reminders.
REMINDER ESCALATION
How do payment reminders escalate?
The system adjusts message tone automatically — from a friendly nudge before the due date to a formal payment demand if the client goes quiet.
1
BEFORE DUE DATE
Friendly reminder
A polite message sent before the payment deadline — via email and SMS. Every reminder includes a direct payment link so the client can pay via BLIK, card, or bank transfer in 30 seconds.
2
PAST DUE
Firm reminder
A clear, direct notice that the payment deadline has passed. Sent at tighter intervals with a more explicit call to action — still including the payment link so the client can settle immediately.
3
NO RESPONSE
Formal payment demand
An official payment demand with full invoice details and a note on potential consequences. The final automated step — and still includes a payment link, because the goal is always payment, not confrontation.
At every stage, the client can pay in one click via the payment link in the message. The system marks the invoice as paid automatically.
RESULTS AT A GLANCE
Monitor payment recovery in one dashboard
The Terminovo dashboard shows exactly what is happening with your invoices — who paid, who is overdue, and what your reminders are actually recovering.
Amount recovered and open rates
See how much revenue has come back in since enabling reminders, and what percentage of clients are opening your messages. Real numbers, updated in real time.
Average payment delay — tracked over time
Your average days-to-payment, measured before and after automation. Watch the number drop as reminders do their work.
Client payment ranking
Identify which clients always pay on time and which ones need extra attention. Focus your energy where it is actually needed — the dashboard tells you exactly who that is.
Frequently asked questions
How does the system know when to send a reminder?
Terminovo reads the payment due date directly from each invoice — whether that comes from KSeF or your uploaded invoice file. You set how many days before and after the due date reminders should go out, and the system runs the schedule for you automatically.
Can I change the reminder text?
Yes. Every message — email and SMS — has a default template you can edit freely. Write in your own style, add your company logo to emails, or set different wording for each escalation stage. The payment link is always included automatically.
What happens if a client still doesn't pay after all the reminders?
The system generates a formal payment demand with full invoice details that you can send by email or print. You will also have a complete documented communication history — every reminder sent, every message opened — which supports any further steps you choose to take.
Do I need to integrate with invoicing software?
No integration is required. If you issue KSeF invoices, Terminovo pulls them automatically from the KSeF platform. If you use another system, simply export your invoice list and upload it as a CSV or Excel file — a standard option in most Polish accounting tools.
Ready to Get Paid Without the Phone Calls?
Start free today — no credit card required. Connect your invoicing tool and send your first reminder in under 5 minutes.
Start for free